Exchange Server 2007/2011 Cross Mailbox Search using Export-mailbox

Administrators have always needed a flexible way to search for content simultaneously across multiple mailboxes.  Here are a few scenarios requiring cross-mailbox search, and how the 'export-mailbox' command can be used to get the desired results.

 

Scenario 1: LEGAL DISCOVERY:

 

The administrator needs a way to extract messages from multiple users' mailboxes which contain certain keywords in the subject and/or body for Legal Discovery purposes. In this case, the content found does not need to be deleted, but only extracted to a single target mailbox.

 

Solution:  The administrator will need to use the Export-Mailbox task from the Exchange Management Shell with the –TargetFolder and –TargetMailbox parameters:

 

PS> get-mailbox –Database DB1 | Export-Mailbox –SubjectKeywords "Discovery Keywords" –TargetMailbox Administrator –TargetFolder 'MyData'

 

This will search through all mailboxes on the Mailbox Database DB1 for messages containing the words "Discovery" and "Keywords" in the Subject field and copy these to a folder named MyData in the Administrator's mailbox. A folder will be created for each user mailbox which had matching messages under the "MyData" folder, using the following naming convention: "Recovered Data - <MailboxAlias> - <Timestamp>"

 

Scenario 2: VIRUS THREAT RESPONSE: The administrator needs the ability to rapidly scan a large number of messages across multiple user mailboxes based on specific criteria to identify suspect messages that may be infected by a virus, and perform mass deletion of such email. In this case, the administrator is not required to keep copies of the deleted emails.

 

Solution: The administrator will need to use Export-Mailbox with the –TargetMailbox,-TargetFolder, and –DeleteContent parameters as follows

 

PS> get-mailbox | Export-Mailbox –ContentKeywords "Virus message" –TargetMailbox Administrator –TargetFolder 'MyData' –DeleteContent

 

This will search through all mailboxes in the organization for messages containing the words "Virus message" in the body and copy them to a folder named MyData in the Administrator's mailbox, and delete the original message from the source mailboxes. The administrator can then delete all the messages under "My Data" to ensure that the suspect virus messages are eliminated. In order to delete the items, you will have to use the deletcontent parameter.

 

NOTE: To run the Export-Mailbox cmdlet on a computer that has the Mailbox server role installed, you must log on by using a domain account that has the permissions assigned to the Exchange Server Administrators group on the source server and the target server. The account must also be a member of the local Administrators group on that computer.  You cannot export data from a mailbox in one forest to a mailbox in a different forest. The source and target mailboxes must be in the same forest

For a complete listing of the search criteria that can be used as filters, and other options for the export-mailbox command, please type "Get-help Export-Mailbox" from the Exchange Management Shell. Alternatively, check the Exchange Server 2007/2011 documentation online.

Re: Outlook 2007 Reminders for archives and additional pst-files

Reminders for archives and additional pst-files

 

I'm storing a couple of my Outlook folders outside of my default mailbox (inside a separate pst-file). When I flag messages in this folder and add a reminder I get the following error;

"The reminder for "<subject>" will not appear because the item is in a folder that doesn't support reminders. Is this OK?"

How can I add reminder support to this folder?

Outlook 2007 and Outlook 2010 do support reminders across folders in additional pst-files but by default this option is disabled.

Click on image to enlarge.

To enable reminder support for these pst-files;

1. Right click on the top of the pst-file and choose Properties.
   
2. In the Properties dialog enable the option;
   Display reminders and tasks from this folder in the To-Do Bar
3. You'll be prompted to restart Outlook. Once restarted, the reminders should work.

If reminders still do not pop-up for you then or when you want to add Reminder support across folders for Outlook 2003 or previous see; Follow Up Flags and reminders

Enable reminder support for additional pst-files.

 

2011 Times Higher Education World Reputation Rankings: Top 50

英国世界大学学术声誉排行榜

 

          

    英国《泰晤士报高等教育副刊》3月10日发布2011年世界大学学术声誉排行榜，美国哈佛大学位列榜首，中国清华大学和北京大学跻身百强，分列第三十五和第四十三位。
    美国大学在排行榜上独占鳌头，夺得前10名中的7席，并有45所大学进入百强。英国是第二大赢家，剑桥大学和牛津大学名列十强，总共12所英国大学进入百强。日本大学的表现也很抢眼，5所大学跻身百强，其中东京大学名列第八。
    首次发布的世界大学学术声誉排行榜是《泰晤士报高等教育副刊》世界大学排行榜的"子榜"，是根据各大学在教学和科研领域的表现确定的。而一年一度的《泰晤士报高等教育副刊》世界大学排行榜的评定指标多达13个，除教学和科研之外，还包括论文引用情况、科研成果转化收入以及国际化程度等。主编菲尔·巴蒂说，世界大学学术声誉排行榜是在对大学学术表现进行了迄今为止最全面的全球性调查之后排定的。他指出，在国际人才市场对学生、学者和学校管理人员的争夺更为激烈的今天，大学享有良好的学术声誉至关重要。